8 Things You Should Never Forget to Bring to a Meeting

Monkey Business Images / Shutterstock.com

Everyone knows it’s important to be well-prepared for business meetings. Participants are expected to familiarize themselves with issues on the agenda so they can take part in discussions. However, in order to be fully prepared, there are things you should never forget to bring along with you.

You won’t find a list of these meeting essentials in a handbook. They may not even seem to be important until you actually need them, but none of these items should be overlooked. They’re mandatory equipment if you want to make a good impression on colleagues, a boss or potential business partner. What follows is a list of eight things you should never leave behind when attending meetings.

A notebook and pens

Peshkova / Shutterstock.com

You may pride yourself on having a great memory, but writing down the important things that transpire during meetings will give you a handy way to refer back to them later. Even if a meeting is recorded, it’s often more faster to flip through a notebook to find the data you’re looking for than to listen to a playback. Along with a notebook, you should bring at least two pens. You’ll need more than one because you can never be sure when a pen will run out of ink. If you have to borrow one from someone else, you will look unprepared.

Copies of your presentation

Rido / Shutterstock.com

If you’re planning to present a report, be sure to bring along enough copies for everyone. That way the other participants will be able to follow along as you speak. If you’ve prepared a PowerPoint presentation, consider making printouts of the key slides. Participants will gain a better understanding of what you have to say if you give them a visual aid. They’ll also appreciate it if they don’t need to take lengthy notes.

Business cards

Pixtural / Shutterstock.com

It may sound old-fashioned in the digital age, but passing out business cards remains a great way to introduce yourself at meetings. It ensures that your contacts will have a way to reach you afterward. They won’t have to look up your phone number. If you include your personal mobile phone number along with your office number and your email address, you’ll be sending a message that you’re available and eager to communicate.

A laptop and a smartphone

RomarioIen / Shutterstock.com

Rather than carrying an armload of paperwork, you can load all of the backup material you may need for your presentation into a laptop. If someone has a question you can’t answer off the top of your head, you can consult your document files or conduct a quick search for information online. If you bring a smartphone, you’ll be prepared when someone wants to send or receive information by text.

Water

goodluz / Shutterstock.com

Bringing water to meetings is important, in case your throat goes dry in the middle of a presentation. Most meetings provide water for attendees. If you’re the host, make sure there is plenty for everyone. However, if you are meeting on unfamiliar turf, don’t take a chance. Bring your own bottle of water, just in case. It’s better to have one and not need it than to need one and not have it.

Cough drops

Asier Romero / Shutterstock.com

If you rarely are afflicted by coughs, you may be tempted to leave cough drops behind. However, there are few things worse than trying to make yourself understood while struggling not to cough. Watching someone attempt to speak while they cough is almost as painful. Cough drops come in small packets that are easy to carry. So choose your favorite flavor and bring some with you.

Hand sanitizer

Elizaveta-Galitckaia / Shutterstock.com

It’s important to shake hands with the people you meet at business meetings, but beware of the germs you may catch with a handshake, especially during cold-and-flu season. To make sure you stay healthy, bring along a small container of hand sanitizer. Just make sure you wait until the meeting is over to clean your hands. Otherwise you just might offend your colleagues.

Tissues

fizkes / Shutterstock.com

It’s always a good idea to bring some tissues with you to a meeting. If you have a minor spill, they’re handy for quickly cleaning up the mess without having to leave the room to search for paper towels. If you should need to cough or sneeze, it’s much less awkward if you use a tissue. If another meeting attendee should have a need for a tissue, you can make a good impression by coming to the rescue.

What would you add to this list of must-haves for a professional meeting? Share with us in comments below or on our Facebook page.

Disclosure: The information you read here is always objective. However, we sometimes receive compensation when you click links within our stories.

Read Next
Don’t Pay for These 10 Things: They Are Free With a Library Card

Before you spend another dollar on items and services like these, check with your public library.

How to Invest in Real Estate for as Little as $500

If stock market volatility has you looking for other investment options, here’s a way to diversify — even if you don’t have tons of money.

9 Ways to Boost Your Home’s Curb Appeal for Less Than $50

These products will instantly improve your home’s curb appeal without breaking the bank.

7 Things You Should Buy at Estate Sales

Here’s what an experienced estate sale shopper considers a great find.

13 Small Gadgets Under $20 That Make Life Better

These inexpensive electronics will make your day-to-day life a little easier — and happier.

View this page without ads

Help us produce more money-saving articles and videos by subscribing to a membership.

Get Started

Most Popular
9 Mistakes Everyone Makes When Shopping on Amazon

Are you losing money due to any of these missteps?

Can a Divorced Widow Claim Her First Husband’s Social Security Benefits?

The rules are complicated when it comes to eligibility for survivors benefits.

7 Changes Coming to Social Security and Medicare in 2021

Recently, both Social Security and Medicare made some major announcements about benefits for 2021.

Can a Twice-Divorced Woman Claim Social Security Survivors Benefits?

Understanding survivors benefits rules is the key to getting the most from your benefit.

These Are the 10 Worst Cars for Depreciation

Two types of vehicles are especially likely to see steep plunges in value.

9 Things You’ll Never See at Costco Again

The warehouse store offers an enormous selection, but these products aren’t coming back.

10 Things I Always Buy at Trader Joe’s

From snacks to sweets to side dishes, stock your cart with these time-tested favorites on your next TJ’s run.

13 Amazon Purchases That We Are Loving Right Now

These practical products make everyday life a little easier.

Longer Trips to This Type of Store May Raise Coronavirus Risk

An airborne-disease expert recommends exiting these stores within 30 minutes.

5 Ways Social Security Will Change in 2021

These adjustments will affect both workers and retirees in the new year.

8 Things You Should Buy at Restaurant Supply Stores

You don’t have to be a chef or a restaurant owner to shop here.

3 Ways to Get Microsoft Office for Free

With a little ingenuity, you can cut Office costs to zero.

Stop Buying These 19 Things Online

The internet has changed how we shop. But for some things, you’re still better off buying the old-fashioned way.

19 High-Paying Jobs You Can Get With a 2-Year Degree

There are easy high-paying majors available in the U.S. — and no bachelor’s degree is required. We’re here to help you find easy degrees that pay well.

Cut These 11 Expenses Now If You Hope to Retire Early

Like the idea of financial independence? Part of the FIRE equation is cutting costs.

27 Things You Should Never Pay For — and How to Get Them for Free

When you know the tricks, you can save big on all kinds of useful things that others pay for.

4 Tax Credits That Will Be More Generous in 2021

If you are eligible for these tax breaks, they will slash your federal income tax bill — dollar for dollar.

7 Tips for Building an Emergency Food Supply

A pandemic or natural disaster could leave you reliant on your existing emergency food supply. Is your pantry well-prepared for emergencies? Knowing what to stock up on for emergencies can be a difficult task and we’re here to help.

View More Articles

View this page without ads

Help us produce more money-saving articles and videos by subscribing to a membership.

Get Started

Add a Comment

Our Policy: We welcome relevant and respectful comments in order to foster healthy and informative discussions. All other comments may be removed. Comments with links are automatically held for moderation.